If you are organising and planning an event, one of the biggest questions you have to ask yourself is whether or not you will have performers or a presentation with speakers. This is an important consideration because it sets the tone of your event, and it will also determine the equipment you may need. You also have to think about the stage, of course. For instance, logically speaking, it is usually on the front of the space or room – but is this the only location for it? If your audience cannot see what’s going on, then you’re in for a challenge. So what other aspects are involved in the staging of your event? Here are some top tips for the best event staging: things to consider.
- Your attendees or audience should ideally be seated at the front of the stage – not at the sides, and definitely not at the rear. When your audience tries to view a stage from an oblique angle, it can make it tough for them and the speakers/performers to maintain eye contact.
- You should make it a point to ask your performers or speakers what they need so you can set it up correctly. Also, remember that the setup will affect the stage size and other staging elements. If you are unsure, your best bet is to consult with an event production company like www.pspav.com so they can give you the proper advice on the equipment to use and all other details.
- Normally, the first row of seats should be within 1.5 metres of the stage. Remember that when you have proximity, this is a lot more engaging, and it can make your audience and attendees feel that they have more intimacy with the speakers/performers. In addition, it gives a ‘one-on-one’ feel to the event, even if you have a large crowd.
- It is best to ensure that your stage is at the centre – literally and figuratively. This means making sure that the stage is at the centre of all the action and that other stations (such as bars or buffets) are placed behind the attendees or audience or to the sides of the stage. If you want the stage to appear bigger and easily distinguishable from other elements, you can place props on the sides. It will also draw the eye of the audience to the centre.
- Ensure no barriers or pillars will obstruct the audience’s view – this is one of the first things you should consider when selecting your venue. However, if pillars or columns are already in the venue, arrange special seating so the audience’s view will not be encumbered.
- The importance of proper rigging should not be ignored. That said, make sure the lighting, sound, special effects, and other equipment crucial to production are taken into proper consideration, as all these take up space and may be a detriment to your event. In addition, you should ensure that the proper rigging is installed, be it on stage, around the venue, or on the periphery. You also have to think about the height of the ceiling and the ceiling’s strength when putting up the rigging, especially in conference centres and hotels. Finally, consider LED lighting, which is immensely helpful since they require less energy and are more versatile.
- If the venue has a video wall, take advantage of it and use it as a backdrop!
Ayesha completed her Doctor of Philosophy in Biochemistry and started her career as a College Lecturer in 2013. Today, she’s a happy mom of 2 Kids in the field of digital marketing. She loves reading books, spending time with her family, and making delicious food for her husband.
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