Steps for Preparing Effective Oral Presentation

The essence of language lies in the living utterance. “Speaking before the people is the feat that few can play. Speaking is very often second forth of facts and principles assumed to be true.

In such a way as to best appeal (Attraction) the listener living utterance.

There are two methods of appeal (attraction).

• Appeal to the intellect
• Appeal to the emotions

The written words can never make quite the same appeal to the hearts of men as spoken words because here the whole person is involved.

During your career in the business world, you will have to give various kinds of oral presentation. Indeed, Communication skill is Important. There are essential parts of communication in any organization.

For the purpose, you need a strategy for positive results. The upfront preparation you do increases the confidence you will have before a group.

The Steps Improve Confidence in Presentation

Determine the Purpose

We communicate to produce a result on the macro level. These overall goals are to inform, to persuade to entertain. The basic goals are to clarify and secure understanding.

Briefly, at the end of your message, you must hope that your listeners have a better understanding of an idea, issue or a process.

Going, willing acceptance of an idea is core to persuasion. Here your purpose is that after you have finished your presentation listener may accept your proposal your claim or idea. You must hope that they will do as you asked them to do.

Analyze the Audience and Occasion

Whether you speak or write the message must be adapted keeping the audience in your view. You must have some idea of the calibre and quality of your audience to whom you are going to communicate.

But it becomes difficult when you are going to speak to the people outside the organization. Even then you must think about the factors of age, group, goals, occupation and other things that and you can perceive at the occasion.

Select the Main Ideas for the Message

First of all, you must finalize the core idea of the message. You must be clear on which topic you are going to speak. All supporting material must be relevant to the core idea.

There should be no confusion about the topic and theme should be unified. Your message should be a complete whole not a disorganized and scattered matter. You can achieve it with 7 C of communication.

Research the Topic

It is understood that you have not all the necessary information related to the topic. As in writing you collect. As in writing, you collect ideas, facts, data, information then you finalize and drop some of your initial ideas.

You may add fresh ideas in your topic. Briefly speaking you must research your topic before delivering it.

Organize the Data and Write the Draft

After collecting the necessary information about the topic you must give some sequence to your ideas.

Create the Visual Aid

Sometimes presentation requires visual aids. But one should not prepare visual aids without requirement.

For example, it would not be odd to visual when speaking about the structure of an organization. Your visual aid must support your core message.

You can also use highly engaging PowerPoint Templates as powerful visual aids to create rich and impactful presentations. They save not only time but also the effort of developing visuals from scratch.

Remember: Good Speech has Three Parts

Introduction

The core motive of all presentations is to be heard by the audience. This can only be achieved if they hear something of their interest or something they can easily understand. Once, you observed the audience. You would have clearer idea.

Three Things “PAL” (Porch, Aim, Layout)

Porch

Porch means your opening remarks. These are your throat-clearing remarks or shortcut.

Aim

Your purpose, Why are giving the talk? How do you clearly express the aim of your speech?

Layout

Your agenda, It is a road map of your speech in which you tell the audience about your purpose of the speech.

The Body

Some people call it the heart of your message. It is the text or discussion you are going to deliver. It shows the central theme or data of your speech.

Briefly, the body explains the main purpose of your presentation.

Conclusion

A summary or conclusion reminds the audience of the main ideas covered in the body of the talk. Whereas the conclusion draws inference from the data. Anyway there should be closing or concluding remarks of a speech