One-on-one meetings are essential in any company as they help build better relationships between managers and employees. They are quite common in affiliate leadership styles where the leader encourages harmony within the company. 1:1 (one on one) meetings allow the employees to talk heartily to their boss. It also enables the leaders to take and insight into their team’s performance. Let’s tell you all about the purpose of one on one meetings and how they are important in a successful organizational structure.
What are 1:1 Meetings?
A one-on-one meeting refers to a discussion between two people in a closed setting. Managers arrange these meetings with their team members to evaluate employee experience and progress. They may also take place between peers and inter-departmentally. Sometimes the upper hierarchy also conducts such meetings to understand working dynamics within a department. 1:1 meetings provide a private space for the teammates to convey their issues to the leaders.
One-on-one meetings help instill harmony in the workplace and build trust. They may unblock your teammates facing problems in the department. Such meetings are excellent to convey your expectations to the employees and discuss their shortcomings. Addressing their lacking in person elevates their respect for you. The managers may also guide them per need without embarrassing them in front of others.
Purpose of One-on-One Meetings
Some organizations with an authoritative mindset may think that one on one meetings are a waste of time. However, they contribute widely to the success of the company. Adding one on one meetings to your calendar enables human-to-human relationships with your direct reports. Here’s why organizations carry on one on one discussions in the company.
Work-related relationships take time and effort to build. These one on one meetings enables instilling trust among employees and the management. Your teammates are open to discussing situations within the company when they rely on you. 1:1 meetings enable you to communicate with them privately to assure that their suggestions and problems matter.
No employees like being insulted in front of other team members. They are perfect for direct interaction between the management and employees without anyone’s interference. 1:1 meetings provide a safe space where you can inform your employees of improvements in their conduct. It also allows them to convey any issues to other members of the management. Sometimes the topic of discussion might not be suitable for a public sitting. Many times employees wait eagerly for these meetings to talk to their leaders directly.
Discuss Objectives and Results
Personal meetings with the team are perfect for revising the goals and OKRs (objectives and key results). You can assess the performance of your employees and ask if they are stuck anywhere. Failing to follow up might push back essential tasks that may be left undone. It is important to talk about previous objectives and their key results to discuss future strategies for improved functioning.
Often some members of the team face problems at work but fail to communicate with coworkers or their bosses. One-on-one meetings can act as an unblocking mechanism when your employees cannot find a suitable solution. They may be looking for guidance but do not feel comfortable asking in front of others. A personal meeting with your teammate can inspire, re-energize and unblock them. They might also benefit from your knowledge or resources they do not have. It might just require you to call the IT department to make your employee’s work easier. They will appreciate what you did for them, and you will get the work done earlier. Win-win!
Unlike management briefings, one on one interactions is two-way. They let you understand what the employees think about the organization and their bosses. And also enable you to discuss your concerns with them. Flexible leadership styles like Laissez-Faire leadership encourage the exchange of feedback to and from teammates.
If you observe a fall in your team’s morale, it could be due to an unaddressed personal or professional issue. Giving them a safe space to express themselves provides them an opportunity to do better. They feel valued and motivated to give their best.
Insight into Team Dynamic
Talking to the employees individually tells you about their relationships. Understanding the team dynamics is one of the vital purposes of one on one meetings. People might not open up about how they feel about their teammates in team meetings. One-on-one meetings provide a suitable environment to discuss team dynamics. The employees comfortably share if any of their colleagues do not behave adequately. It can help the organization arrange training sessions to improve harmony in the company.
Most importantly, one on one meetings provides an excellent opportunity for professional growth. The team can improve their strategies and performance by discussing the problem areas with the leaders. Harmony in the workplace makes processes faster and more efficient. The guidance from seniors can be of immense help in their professional growth.
How to Prepare for 1:1 Meetings?
When you plan on conducting 1:1 meetings with your team, it is important to be fully prepared for it. The team must not be afraid to come and talk to you. Let’s tell you how you can prepare for 1:1 meetings.
- Welcome your team to talk about anything that bothers them.
- Offer them constructive criticism instead of telling them how they are failing at work.
- Coach and mentor them through flexible conversation.
- Do not make strict agendas for the meeting. Collaborate with the employee and talk about mutual agendas.
- Show commitment to one on one meetings and schedule them often.
The Bottom Line
A one-on-one meeting is an essential factor in improving and maintaining organizational functions. An important purpose of one on one meetings is that they enable the employees to gain trust in their managers. These meetings provide a safe space for the team to talk about personal or professional problems through two-way feedback. One-on-one sessions are critical to check the objectives and key results. 1:1 meetings also help employees with their personal and professional growth. Failing to communicate with the team can result in long–term problems.
Matthew is a Co-Founder at BusinessFinanceArticles.org. Matthew was a floor manager at a local restaurant in Wales. He lost his job after the pandemic and took initiative to make a team and start the project.