The essential aspect of success in an organization is communication. Good communication is key for an organization to continue to thrive and succeed. Unfortunately, good communication is not easy to do. That is why you need to know the best way to improve communication in your organization.
What is Communication?
Communication: It’s normally taken as the talk or exchange of information between two persons, two organizations, or within two countries. It depends on you that how you see communication within your bounds. Whether you want to preach your message to the public, you want to update people regarding certain changes.
Either you want to declare a holiday or like to announce a bonus for your employees. Directly or indirectly, everything relies on communication. Communication keeps you in touch with current happenings and keeps you well updated.
Certain Modes of Communication
There are different modes of communication and various devices for other methods. At the individual level, the best communication device is your mobile phone. When we go to an organization or an institute level, there are some specific tools where multiple people can communicate. Approaching the most introductory level like police and army, they communicate through the walkie-talkie and other communication channels.
How Important is Communication for your Organization?
Good communication will help your organization from various dimensions. The most important thing in your organization is your employees. Do homework to ease them. The comfortable they are with the organization, the more they can communicate, and eventually, more is the more outcomes. Educate your employees regarding communication as it raises their confidence and morale. If someone is struggling, arrange one-to-one sessions.
Praise employees on the completion of tasks. Communication strengthens people inside an organization and lets them work as a team, which eventually becomes a big achievement. In short, we can summarize that communication is necessary to achieve success.
Eight Ways to Improve Communication in an Organization
Now that you know the importance of communication to grow. Now the main aspect is to understand how we can improve our communication within an organization? We have already uncovered it for you. Follow these eight ways to upgrade communication in an organization amazingly:
- Engagement of company employees
- Be clear about tasks and targets
- Use of Project management tools
- Encouragement of sharing thoughts
- Arrange monthly dinners and other activities
- Place examples, not orders
- Competent HR manager
- Monthly feedback of employees
Engagement of Company Employees
Encourage your employees when helping someone get stuck at one point. Make interactions among employees. To improve communication in your organization, let people know each other. During your organization’s recruitment process, give the edge to those candidates who hold teamwork skills and do exceptional in teams, instead of those introverts who will remain in his circle.
Being a leader, create such events where everybody can interact with others. Let them open. Makes sense of care among all. Support your team in every aspect. Conduct some engaging activities like games, sports, and tournaments that keep a positive attitude overall growth.
Be Clear About Tasks and Targets
Being a part of the organization, everybody should be crystal clear about the company targets. There are some things where you cannot compromise, like explaining the company values to employees, and then nobody is supposed to disobey them. When everybody knows his tasks and duties, then obviously it will elevate the chances of success.
Arrange weekly or monthly presentations so everybody can stay updated on what is going on. Take follow-ups, proceed with progressions. When your team is united, you obviously could get things done in the right direction and reach your aims.
Use of Project Management Tools
For easiness, there are certain project management tools. The purpose is the same. I mean communication but proved more efficient. These tools hold a proper record of a project, like when a specific project started? What does it cost? What are the deadlines to meet? What are the requirements and duties of each team? And much more regarding your needs. In this way, the whole team is much aware of an ongoing process.
Everybody is clear about his work, and the project will be completed successfully. Project management tools proved very helpful during COVID’19. As everybody is restricted in his house and there is work from home.
Here is a list of the best project management tools you can start using now:
- A discussion board
- Chat tool
- Weekly status reports
- Project board
- Microsoft teams
Encouragement of Sharing Thoughts
It’s a general principle that if you want someone to come again towards you, then encourage him. Always encourage your employees to share their thoughts with you. Let’s assume an example when an employee comes to you and share his thought, you listen to him and clear his misconceptions. It is a positive phenomenon and helps employees.
He will work at best, which raises overall performance. Now, if an employee comes to you and you get angry. Instead of listening and helping him, you abused and insulted him out. If you think that an employee comes to your office again, it is nothing less than a joke.
Arrange Monthly Dinners and Other Activities
I consider this an important factor because employees couldn’t freely talk at places where they work. To create opportunities for them to meet outside their offices. You can arrange a dinner where everyone takes a break from work and have some fun. It is so obvious that sitting at a table. Employees will talk to each other.
Share their thoughts, listen to others. Point out different aspects, and this is a very positive thing that develops strong communication in them. Employees are always looking for some holidays or something other than work that makes them happy, so let them be happy as it will favor your organization.
Place Examples, not Orders
Being a manager at an organization, you have to work yourself. Instead of just sitting in your office and throwing orders on employees makes a very bad impact. A good leader leads his time from the front line. When everyone is stuck up at any task, the leader gives the best solution and gets all out.
The manager must be aware of the strengths and weaknesses of his employees. He must know that who is appropriate for a particular task. Listens to your employees gives them suggestions, and takes follow-ups.
Competent HR Manager
The human Resource Manager could be the only person who is in with every person of the organization. From peon to the manager, he interacts with all. HR manager could play a major role in the communication inside your organization. he manages all happenings and avoid any misconceptions between people.
HR manager receives the order from the upper body and implies on the lower body. He can raise self-awareness in staff and help them to make better communication. HR managers can keep all persons on a single page. So recruit a competent HR manager who knows all the tactics he has to imply when dealing with such scenarios and work on other barriers.
Monthly Feedback of Employees
Getting feedback every month will improve the overall performance of your organization. Being an employee, never put wrong feedbacks because your feedback may play with someone’s mental health. I suggest you give honest feedback. Keep straightforward and don’t answer those questions which you knew not.
Post constructive feedback. Never criticize any person. For example, writing that ”you cannot do this means you are ruining someone’s morale badly. You can write in this constructive way ”you did good, but you can do it in a better way” this will motivate the employee and work again and get better.
Always Avoid this Mistake
As you have gone all about communication, let’s glance at those factors that could ruin communication inside your organization. Vague visions will affect your employee’s efficiency as he doesn’t know what to do. When people in your organization belong to different cultures, there is a chance that they may conflict at any point. It could result in serious issues.
Avoid gender discrimination in the workplace. Being an employee of any organization, you are here for work. No matter who you are, higher authorities are concerned with your work only. Poor collaborations can also ruin organizational communication. So these are a few bad factors you must avoid.
Now get how important communication is for your organization. So always go for an extra mile, but every stone unturned but never compromise on communication. Spent money but it will refund when your company makes huge profits. If there is some misunderstanding occurs, then clear it on time. Otherwise, it will increase day by day, and your team will split into groups.
It isn’t very pleasant for your organization. Follow the ways mentioned above to get the best from your employees, and if they benefit your business, then have a party first and then set new aims. Besides this, make your communications skills strong at an individual level and consider it a part of your character-building process.
Matthew is a Co-Founder at BusinessFinanceArticles.org. Matthew was a floor manager at a local restaurant in Wales. He lost his job after the pandemic and took initiative to make a team and start the project.