If you’re wondering how many stamps you need, the number will depend on the weight, size, and class of the item or package you’re mailing. As soon as you have these details, you can use a postage cost calculator to have an idea about the total cost of postage.
The majority of businesses these days are good at reducing expenses. But, unfortunately, they are having a hard time saving on business postage.
While many don’t know how to save on small expenditures, such as postage, some businesses simply don’t care. But, little did they know that they’re losing a considerable amount of money annually on postage only.
Businesses, no matter how big or small they are, can benefit by keeping their postage costs as low as possible. Aside from using the right amount of stamps, there are many other things you can do to save on business postage, such as the following:
Cut The Number Of Rushed Mailing Fees
In the business world, sometimes, mail needs to be delivered immediately. In these instances, most mailing companies tend to raise the fees. Of course, you’ll need to pay for that since the mails need to be sent urgently. As a business owner, you need to come up with a smart strategy ahead of time.
There are mails that don’t need to be delivered and arrive the following day. When you plan ahead, you need not be scrambling to send out mails at the last minute. Make sure to draw out plans to know which mail should leave when it’s best to send out. If there’ll be emergencies, possibly, they’ll be restricted.
Clean The Mailing List
If you’ve been in the business for quite some time, for sure, you’ve already built a long list of clients you’ve regularly mailing to. However, some of them may have already passed away or changed addresses, while some of them are no longer interested in what you’re sending out. When you keep on sending mail to these people, it is, in fact, one of the financial mistakes you’re making for your business.
When it comes to cleaning your mail list, the postal service can help with the addresses that have changed. What’s more, you’ll need to find a great way of checking with your receivers to find out if they’re still interested in getting mail from you. Although this may look drastic, doing this will help you save money, not only in postage, but in overall mailing list expenses.
Maximize Costs By Halving The Mails
Rather than sending out different mails at different periods, consider putting them together and then send them as one. For example, if you’re planning to send statements of accounts and marketing mails, rather than sending the statement of account and the marketing mail separately, put the documents in a single envelope. The receivers won’t even know about it; as a matter of fact, they’d even be thankful because they’ve received all the needed documents in one.
Automate The Process
One of the smartest things you can do when sending out lots of mail is to make the process much easier and simpler. For this, the easiest way is to automate the process. You may need to invest in mail software and equipment that can help in sorting out mailing information, as well as help you handle problems about sorting addresses and names so that data won’t be duplicated.
To make the process as smooth as possible, you might need to invest in an automatic mail opener, sealer, and labeler.
Invest In A Franking Machine
Imagine, your business is sending out thousands of mails each month at the cost of USD$1 each. On average, it’ll cost you USD$12,000 every year and USD$1,000 every month. Imagine if you could save 50% of the mailing cost, it means you’ll be able to save USD$6,000 annually and USD$500 monthly.
In fact, that’s a huge amount of money that you can use for other important needs of your business. With that in mind, a lot of business owners are on the lookout for a way to cut down the expenses. Hence, you should invest in a franking machine.
Typically, one machine will amount between USD$1,000 and USD$1,500, whereas the higher-end models will cost as high as USD$25,000 or more. On the one hand, you may need to spend USD$500 to USD$800 to lease.
Nowadays, a lot of businesses have invested in a machine like a franking machine in order to save a considerable amount of money. Both individuals and businesses are continuously looking for ways to save not only on postage and shipping, but on other expenditures as well. As a business, whether individual or corporate, you need to keep on looking for ways to save, including on postage, to stay competitive and afloat.
Consider A Forever Stamp
Did you know that there are special kinds of stamps that are readily available at the post office? Yes, it’s true, and that’s popularly known as the forever stamp. The advantage of this stamp is that when the costs of stamps increase, a forever stamp doesn’t get affected by the changes. The price remains forever the same.
Use Mail In Sending A Smaller Item
When you’re only shipping a small item, the mail is an inexpensive solution you can use. You can use this method to send all items that can fit inside a big envelope and weigh not more than 750 grams. Sending cards and letters via usual mail is the least expensive option available. As a matter of fact, no courier can beat that. As the price is constantly changing, you can stock up on stamps since they never expire.
As a business person, you need to keep looking for ways to cut down expenses, and, hopefully, the above-mentioned ways to save on business postage will be beneficial to you. In addition to that, a little research on your part and consulting other business owners would definitely help you look for other methods you can use to save on postage.
I am Tristan who loves to ride and spend time with my jenny (horse) and my love Mark. After completing my graduation, I have been working as an accountant in a private firm in Cologne.