If you are worried about handling your company’s budget and fixing deadlines, project management is all you need. Besides highlighting your official tasks, it helps you collaborate with your team members and working staff.
What is Actually an E2E Project Management?
End-to-end project management refers to access to alterations in your business with the proper progress and delivery. One can further explain it as an idea presented, which, later on, becomes a reality to benefit an organization.
Entrepreneurs caught several IT solutions, advancing equipment, and enhanced processes to build up their business with the headway in technology, but this E2E project management is something more than that. It analyzes, arranges, and administers the end to end business issues.
Overview of the End to End Project Methodology
Any business handling end to end project management has to take good care of the insights and work wisely for boosted effects. An experienced team sets the key objectives and aims to attain a successful project. They are responsible for allocating the corresponding functions to the staff members and maintain quality control to come up with the goods.
Regular project analysis makes sure everything is going under budget and on time. The E2E management uses Gantt and PERT charts to overview the tasks finished by relevant departments. All this is done besides determining the side activities to see if they are handled properly.
These include collaborating with the team, designing projects, infrastructure regulation, and computing.
Five Phases of End to End Project Management
The end to end project management comes with an inevitable process, which, when performed, leads to a great project!
The E2E management typically consists of the following five phases:
- Project Initiation
- Project Planning
- Project Execution
- Project Monitoring
- Project Closure
Let’s start discussing each phase to know more about how to initiate and end this project management.
As the name suggests, the initiation phase is a broad level start of any project to define its insights more clearly. The experts usually start this phase with a feasibility analysis to see if the project is worth running or shall we stop it. In other words, phase initiation is the trail where you can perform the business case. Hence, the concerned participants will struggle to see if the end to end project management is good to go! When you receive the green signal, generate a PID (Project Initiation Document) outlining the goals and achievements of the project. Moreover, it must contain the requisite business tests, feasibility cases, and stakeholders.
Planning a project is a crucial step in this whole E2E management. Just wipe out the scope, create a schedule, and work on cost reduction right after initiating the project. The experts usually step ahead by sketching a rough plan and calculating their required budget for project management. This planning phase is specifically to monitor the risks during administration. You should first analyze the actual problems and think of their ideal solutions during the planning phase. Every step comes with its goods and bad. While planning your end to end management, it too can arrive with issues or delayed responses that can lead to alterations in your project. Therefore, make sure to construct a margin and examine the best possible project routes.
There stand two well-known planning methodologies called SMART and CLEAR. Let’s give a quick review on both one by one.
SMART is the mnemonic used for Specific, Measurable, Attainable, Realistic, and Timely.
- Specific: It relates to being particular about what, who, where, which, why, and when.
- Measurable: Defining the appropriate characteristics for E2E project management to achieve a goal.
- Attainable: Ensuring the accessibility of carrying out the objectives.
- Realistic: Making sure that the working team is willing to run objectives.
- Timely: Creating a set time to gain project success.
On the contrary, CLEAR is the mnemonic used for Collaborative, Limited, Emotional, Appreciable, and Refinable.
- Collaborative: Know about the determination of your team members and if they are cooperative enough to perform together.
- Limited: Keep your project achievements limited to maintain them perfectly.
- Emotional: Hire those employees who can build an emotional attachment with your project.
- Appreciable: Try to appreciate the steps planned by the skilled employees.
- Refinable: Make your plans flexible, so if there is a need to change them, you can easily do that.
Here comes the phase where your expected planning is created and finally completed. This step is the worthiest of attention as multiple things are going on! You have to report the statuses and present updates to perform on them.
Moreover, an initial meeting to execute the end to end project is held so everyone can know about their relevant duties. Here is a list of responsibilities concluded during phase execution:
- Assign finances
- Get proper directions, if necessary
- Build a team
- Maintain a tracking system
- Discuss the E2E management ideas
- Project leaders will allot the tasks performed
- Accomplishing the duties assigned
- Apprise of the project calendar
- Changing of plans as required
This step is everything you need to check about your project’s performance and its succeeding rate. The experts make sure that the duties are performed according to your management plan. Managers utilize a unique tool, KPI (Key Performance Indicator), to analyze the proper tracking of the project.
There are usually two to five indicators used by concerned teams to monitor the project progress.
Quality Outputs: It examines the quality given to the project and if it’s successfully utilized to complete tasks.
Project Goals: To analyze the scheduling and budgeting of your project and see if the stakeholders meet the goals.
Effort and Expense Tracking: All the project managers should perform their respective duties and observe if the expense is under control or not. This step will let the PMs know about the completion time of an end-to-end project.
Project Performance: If the PMs neglect the hurdles coming in the project’s way, it can affect its performance. This step will help know about the problems arising during the project and how to address them.
During the whole monitoring duration, one should always maintain the resources and act on scheduled planning to keep projects on track.
After you have monitored the project planning and approved it to transfer to the authority, it should be closed. A few essential steps should be taken, including freeing the staff members, formally concluding the procured project, and returning the equipment and resources, etc. The PMs should also assess the whole project for a better conclusion.
Evaluation holds royal significance if you’re finalizing a project. It shows if the project met the defined achievements or not. Therefore, the concerned departments verify the performance phase and analyze if the products hit the particular target.
If you see that the end to end project management stood up to the mark after following all these steps, it’s time to push the boat out! You sometimes can get disappointed with the extra expenses, uncontrolled scheduling, or not receiving the outputs as assumed because E2E project management can never be as ideal as we want.
At last, what matters is to appreciate the hardworking staff and celebrate the little achievements!
We should first clear the concept that this end to end project management doesn’t belong to every little project. These crucial and planned steps are taken for large projects with several interested parties. This management makes sure that the company meets the set goals from the beginning till the end.
All the project managers involved making every effort to fulfill the plans on time. If the work executes perfectly, it can bring forth valuable results with minimized interruptions. In the end, all the concerned parties will successfully receive the scheduled project.
Matthew is a Co-Founder at BusinessFinanceArticles.org. Matthew was a floor manager at a local restaurant in Wales. He lost his job after the pandemic and took initiative to make a team and start the project.