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Methods of Human Resource Accounting

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Have you heard the first time about the term “Human Resource Accounting”?  In this article, I will let you know all about this. Firstly, let us understand what human resource is and what is accounting? Secondly, how they both work together. What are the methods which are included in it?

Human Resource

The human resource department is the fundamental unit of all organizations. Human resource refers to the staff that helps the organization in the searching, shortlisting, hiring & training of new employees.

The basic goals of HR managers are to find the right man for the right job, making compensation policies for their workforce, and also to make the best strategies, a policy,  which leads their organization toward success.

Accounting

Accounting is important for every business because includes the series of action through which financial transactions of any organization is recorded. Accountants analyze all the assets, expenses, profits, and losses of the company and then summarize it in a report form.

Human Resource + Accounting = Human Resource Accounting

Human resource accounting (HRA) is the process of evaluating the cost and value of the staff recruited in the organization. It is the exercise to determine how much investment an organization made in the Human Resource Assets.

The cost of employee training, recruiting, salaries, development, etc. is measured in it then this report is shared with the authorized concerned parties.

Importance of Human Resource Accounting

  • Provides value to human resource.
  • Beneficial for origination in making decisions regarding training, promotion, retrenchment for employees.
  • It is helpful in management principle implementation and decision making by enhancing the financial significance. 
  • It is helpful in analyzing employee turnover and taking retaining step to prevent it.
  • Human resources accounting important information for the organization’s long-term investment.

Methods of Human Resource Accounting

From the late 17th century, many researchers have been working on how to calculate the worth of employees. What are the things to consider if an employee is good or not for business? It has many methods to calculate the cost & value of employees.

HRA Methods

Monetary MeasuresNon-Monetary Measures
Historical Cost MethodExpected Realization Value Method
Replacement Cost MethodDiscounted Present Value of Future Earnings
Opportunity Cost Method
Economic Value Method

Monetary Measures

Historical Cost Method

This method was developed in 1967 by William C. Pyle. The historical cost approach means the actual cost experienced by the organization in hiring, developing, and training of the employees is capitalized over for the useful period of human resources.

The expenses made in all the selection, recruitment, and development of employees is recorded in written form during which human resource will provide the service.

The advantage of this method is it is easy to understand and implement but its disadvantage is it is hard to determine how long employees will carry on his/her job. 

Example:

If an organization hire an experienced employee he/she may not require much training & development.

Replacement Cost Method

The replacement cost method was first introduced by Eric, G Flamholtz. In this method, the cost of replacing employees is calculated. It is based on the assumption that it will cost the organization if the current human resource is replaced by new employees having the same talent and experience.

The advantage of calculating replacement cost is in times of inflation it provides more real value. Its disadvantage is it is not always easy and possible to find out the replacement cost of employees.

Example:

It was estimated in a research that the replacement cost of middle-level executive managers is higher 1.5 to 2 times than the current salary employee is holding.

Opportunity Cost Method

The opportunity cost was discussed by Hc Kiman and Jhones. This method evaluates the value of human resources when the employees are used in alternative activities.

Employee’s value depends on his/her opportunity cost, the amount other sections is willing to pay for the functionalities of employees working in another section of an organization.

Its advantage is it makes sure alternative allocation of human capital. The disadvantage is it is a doubtful procedure until the optional uses of worker services available in the company are traced out. 

Example:

If organizations take services from employees who provide the organization 10% profit is a better opportunity than to take service from employees who are less profitable…

Economic Value Method

The economic value method determines the value of employees on the basis of how much they can put a contribution to the organization during the time period employees stay in the organization.

Employee’s payment is estimated and discounted in the form of benefits, salaries, and allowances at the current economic value of employees. The benefit of the economic value method is it considers the employee’s career movements. The disadvantage is difficult to find out the employee expected tenure in the organization.

Example:

The benefits workers get in return for their efforts toward company success.

Non-Monetary Measures

The non-monetary measures the economic value of human resources relies on ratings and rankings rather than a dollar or money terms. It is a behavioral measurement technique.

Expected Realization Value Method

The expected realization value is measured through appraisal technique to value the transferability, promotion, productivity of employees. These are observed through assessments done by managers.

Discounted Present Value of Future Earnings

This method was proposed by Rencis Likert. It includes three variables i.e., casual, intermediate, and output. Leadership & style is determined by causal variable, intermediated evaluate the motivation, morale, commitment toward goals. These variables eventually affect the output variable which includes sales, profit, production, etc. 

Conclusion

Thus, human resource accounting is the best method for human resource planning and personnel development. The workforce is an important asset for all organizations. HRA provides effective management practices for the improvement of both employee and organization levels.

POS System – Your Digital Accountant

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The POS (point-of-sale) system allows customers to do the transaction digitally and keep track of sales transactions, inventory transactions, and provide a receipt to the customers. POS systems can also keep track of the customer’s history and provide a clear report on customer activities. It allows management to get an instant report on sales, purchase, and stock. The POS system is an integrated thing of hardware and software.

The use of the POS system

Generally, a skilled range is required for managing and marketing retail stores such as monthly sales reports, calculations of sufficient stocks, and also a skilled range to ensure that the store or store is operating properly. For so long, it would have been done manually or by handwriting, which would have required more time, labor and staff. The POS system is used to solve these problems.

It is most commonly used in different shops or restaurants. However, its use in various wholesale shops or showrooms or in super shops is also worthwhile.

Whatever you need to use the POS system

1 / Monitor or Tablet: You need a monitor or tablet to display all the data in your store, but a monitor is best.

2 / Barcode Scanner: All product information will be using the barcode scanner; It will take less than 5 seconds to know the price, quantity, weight, etc. As a result, it is often considered as an automated process. So, a barcode scanner is required.

3 / Credit Card Reader: A credit card reader will be required, as most consumers are currently comfortable with credit cards.

4 / Receipt Printer: All the details of what a buyer buys and the item will be written to the receipt which he can then compare. So a Receipt printer is very important.

5 / Cash Drawer: Hand cash very well practises in most developed countries, but it is still the king in many countries. Most buyers still prefer to provide cash so a cash drawer is a must for better serving to the customers accurately.

6 / POS Software: POS software that manages all the hardware and accomplishes and integrated task. It also generates accurate reports of everything related to sales. Many countries like in Pakistan, Bangladesh especially in Asia off-the-self POS software can be purchased separately but in some countries for example, in Bangladesh customised POS software is very popular.

However, the POS system does not do the full accounting of the whole company so an integrated Accounting System will be the best choice to fully automate the shops.  

Do You Get Tax Deductions When You Donate a Car in Utah?

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Utah is well known for its enticing national parks, the Sundance film festival, and is an excellent place for practicing paleontology. Also, the people of Utah are known as one of the most generous people in the United States. They all strive for fundraising initiatives, such as charity, through car donations.

People donate a car in Utah for a variety of noble causes and charitable purposes, including relief to patients who can’t afford costly treatments. It’s not wrong to say that people who offer charity should be entitled to the benefits of these donations.

For instance, one can get the benefits of tax deductions by donating their car to a charitable organization. Utah has many such reputed philanthropic trusts, where one can give cars for various noble causes. These trusts make it possible even for people from rural areas, like Bicknell in Utah, to avail tax deductions from car donations.

This article will go through some of the critical aspects related to tax deductions while donating a car.

Itemize Your Return

It’s necessary to itemize the deductions if you wish to claim your car donation for reducing your taxes.

If the donation is the only deduction, standard deductions are likely to save you more money. You can achieve the benefit to the fullest when you have many deductions, including the car donation claim, and their total exceeds the standard deduction. However, the IRS limits the amount you can claim on your tax returns.

Impact of Tax Bill

One wishing to claim tax benefits from car donations must check the latest Tax bill. The Tax Cuts and Jobs Act lowers the tax rates and alters the income brackets. In Utah, the latest tax reform has enabled higher take-home, increased employee bonuses and incentives, and increased charitable donations.

You must check the applicable income bracket to decide the amount that you’re permitted to claim. The tax benefits from such contributions are perhaps more or less advantageous.

Document Tax Receipts

Maintain a record of all transactions related to the car donation. Furnish these documents at the time filing your taxes. The IRS gives a six-month extension to submit the returns in case of a delay in the car sale.

Otherwise, file the returns without claim. Use 1040X to claim the deductions, once charity sends you sale notification.

Identify a Qualified Charitable Organization

Donate your car to an IRS recognized, qualified 501c3 charity to claim your tax deduction. If you wish to donate cars in Utah, you can search online for genuine charitable organizations. From the list of organizations you select, IRS can confirm which ones are qualified and official.

Significance of Fair Market Value

The fair market value is the price a buyer will pay and a seller will accept. Under the IRS rules, you can deduct the vehicle’s fair market value under specific conditions. One such condition is when you sell your car to an underprivileged person at a rate significantly below fair market value.

To summarize, when you donate a car for charity in Utah, you can undoubtedly gain tax deductions. Keep in mind the aspects mentioned above, before proceeding with the claim.

Canon of Taxation

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According to Phillips Hardwick, “Taxes are compulsory transfers of money from private individuals, groups or institutions to the Government.”

Comprehensive Definition

Tax is a compulsory amount levied by the state on its individuals to meet the development and non-development expenditures of government.

ndividuals can not demand any social benefits by paying these payments.

Though taxation provides funds to the Govt. on one side and it curtails consumption and investment spending on the other side, yet it is considered a necessary evil.

According to ADAM SMITH, the following principle must be observed for a good taxation system.

Canon of Equality or Ability

Tax should be imposed on the basis of ability to pay the tax. By equality, we do not mean the same burden for lower income group and higher income group but by equality, we mean the ability to pay the tax. As a principle, it ensure eqaully divided burden of share depending upon paying ability.

Canon of Certainty

The tax – payers must be certain about time, method of payment and amount of tax to be paid.

Canon of Convenience

By this principle, we mean that tax should be imposed at the time or in a manner which ensures the convenience of the tax – payers.

Canon of Economy

Tax should be imposed in such a way that we can get maximum collection with minimum expenditure.

Other Cannons of Taxation

Alonng with above, these canons should be followed for good taxation system.

Canon of Productivity

Imposing taxes ensuring maximum government revenue.

Canon of Elasticity

It should be elastic. The sense should be, Govt required high revnue. The tax rate should be increased.

On the other hand, while people facing hurdles any natural disasters or some economic crisis, the tax should be decresed.

Canon of Simplicity

Taxation system should be simple and there should be no ambiguity to both the parties. i.e. tax payer and tax payee. Otherwise, there is a risk of corruption.

Canon of Diversity

We should not concentrate only on the some selected sectors for taxation but this system should be diversified. Maximum sectors should be brought in the network of taxation.

Canon of Impartiality

Taxation system should be impartial i.e. the two men earning the same income have to pay the same amount of tax. In other words, the incidence of tax should be equal for each of them.

Canon of Harmlessness

Taxation system should be harmless in the sense that tax rates should not be so higher that production and investment become unattractive and profitless. Rather tax system should be framed in such a manner that it provides incentive to the people of the country to invest and work hard for their own prosperity as well as for the development of whole nation.

Canon of Economic Development

Taxation system must provide the guarantee of economic development. It should increase production, employment, economic growth, etc.

Canon of Balance

A balance must be maintained between direct and indirect taxes.

Canon of Price Stability

Taxes should be managed in such a way that level of prices must be stable. There should be no fluctuation in prices due to taxes.

Canon of Adjustability

Taxation system should be adjustable according to the changing requirements.

Canon of Equitability

Taxation system should perform in such a way that inequalities of distribution of wealth among the community of the country can be minimized. Taxation system should minimize the gap between the rich and the poor by the introduction of taxes which ensure equitable distribution of wealth.

Canon of Moderation

Principle of moderation should be strictly observed so that neither the tax-payer should be heavily burdened nor he should be almost free from national responsibility of paying the tax.

Conclusion

While observing mentioned canon of taxation, we understand that it reveals that economy should enjoy ideal taxation system.

Types of Taxes

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Basically there are two types of taxes i.e. direct taxes and indirect taxes. However, there are further types of direct and indirect taxes. A brief list of both the major taxes is as under:

Types of Direct Taxes

  • Proportional taxes
  • Progressive taxes
  • Regressive taxes
  • Digressive taxes

Types of Indirect Taxes

  • Specific taxes
  • Advalorem taxes
  • Value added taxes

Direct Taxes

The taxes for which the burden of taxes cannot be transferred, are called direct taxes. According to H.Dalton, “A direct tax is really paid by the person on whom it is legally imposed.” Income tax, wealth tax, property tax, etc are the examples of direct tax.

Indirect Taxes

The taxes for which the money burden can be transferred to others, are called indirect taxes. Sales tax, custom duty, excise duty etc are the examples of indirect tax.

We make a comparison of direct and indirect taxes as under:

“The direct and indirect taxes are like two attractive sisters between which a person is bound to remain indifferent.”

Professor Gladstone,

Difference Between Direct and Indirect Tax

Direct Tax
• The imposition is direct
• Imposed on personal income and revenues
• The impact burden is just on one person
• The burden cannot be transferred to someone else
• Charged by the taxpayer at certain intervals like a year. After the payment, the tax payer is listed off
Indirect Tax
• The imposition is indirect
• Imposed on the sale and purchase of goods and services
• The incidence burden is on different persons
• Burden is transferred to some other persons
• Neither charged in intervals, nor the tax payer is listed off. It is charged while acting certain acts that of purchase, etc

Types of Direct Taxes

Proportional Taxes

This taxation system is advocated by classical economists. If a uniform tax rate is imposed on all the levels of income and no difference is made between high income group and low income group, it will be known as proportional tax.

It is imposed on all the income groups with the same proportion. e.g: If in a country, the tax rate is 10% then all the persons have to pay 10% tax irrespective of their incomes.

Progressive Taxes

The progressive tax is one whose rate goes on to increases along with increase in income. Any change in income leads to a change in tax rate. There is a positive relationship between income and tax rate. The tax rate on higher income is higher and on lower income is lower.

In such a system, the individual income are divided into different slabs, and the rate of income tax is different for each slab. Along with increase in income the slab as well as tax rate change.

Regressive Taxes

It is a tax rate which falls along with increase in incomes of the people. Thus, it is opposite to progressive taxes and there is a negative relationship between income and the tax rate. Moreover, in such taxation system, the poor have to scarify more than the rich. General sales tax is an example of regressive tax.

Digressive Taxes

This is a soft type of progressive tax where tax rate does not increase in the same proportion to increase in income. Tax rate increases up to a specific level of income and beyond that level, tax rate remains constant. Therefore, it can be said that it is the combination of proportional and progressive taxes.

Tyes of Indirect Tax

Specific Taxes

When any good or service is taxed on the basis of its measure, size, and weight, such tax is given the name of specific tax.

For example $5/- per meter of a cotton cloth etc. The main advantage of specific taxes is that these can be easily imposed and charged.

Anyhow, these are not beneficial because they are burdensome for the poor.

Advalorem Taxes

When any commodity is taxed on the basis of its value, such tax is given the name of advalorem tax. I.e. A customs duty of 15% on a specific electronic product of value $50000 is an advalorem tax.

In such tax we do not consider weight or size of the product while we just consider its value. It is beneficial in the sense that it lies the burden just on rich persons. Anyhow, there is some difficulty to find the exact value of products as the producers do not show it in order to avoid taxes.

Value – Added taxes

Value – added tax is related with the family of sales tax. It is imposed on that value which is obtained by subtracting the purchase value of the product from the gross sale of the product.

In other words, the gap b/w revenues of the firm and cost of the firm which it has to face regarding inputs etc. are known as value-added. A tax imposed on this value added is called a value-added tax.

Merits and Demerits of Taxes

Taxes are important for the Govt to collect, as they are running the country. They need funds to improve the nation. These funds are collected in different taxes including direct taxes & indirect taxes. Each tax type has various Pros & Cons depending upon tax nature.

These collected amounts are further invested in different mega level projects including infrastructure, national trade, providing a subsidy, generating employment opportunities.

What is direct Tax? Direct taxes is a form of tax imposed by regulatory authority i.e., Govt of a country. These taxes are directly paid to govt of the payer. There are many advantages of direct taxes as well as disadvantages of taxes from the different payer and receiver perspective.

Merits and Demerits of Indirect Taxes

Merits of Indirect Taxes
• Impreceptible
• Convenient
• Wide Converage
• Elastic
• Less Dishonesty
• Diversity
• Promotes National Interest
• Check Consumption of Harmful Commodities
• Highest Tax Collection
• Powerful Tool of Eco-Policies
Demerits of Indirect Taxes
• Against Cannon of Equality
• Against Cannon of Economy
• Inflationary in Nature
• Lack of Civic Sense
• Uncertain Revenue
• Bad Effect of Production and Employement

Merits of Indirect Taxes

Imperceptible

Indirect taxes are imperceptible in the sense that these are paid frequently through consumption but these are not realized.

Convenient

These are convenient in the sense that we do not face any formality to pay them but these are paid by adding in the market value of the goods.

Wide Coverage

 These have a wide coverage because these are charged  by all the income groups i.e. low , middle and high. These are imposed on all the types of goods i.e. necessities , comforts and luxuries.

Elastic

These are elastic in the sense that these can be reduced on those goods whose consumption is to be increased and can be increased on those goods whose consumption is to be decreased by the government.

Less Dishonesty

There is no chance of dishonesty because indirect taxes are included in the prices of the commodities and no one can stop this consumption.

Diversity

There are in accordance with the canon of diversity because these are imposed on a variety of goods and services.

Promote National Interest

These taxes promote national interest because every one is the part of this network.

Check the Consumption of Harmful Commodities

The consumption of harmful commodities can be checked by this taxation system. The state imposes heavy duties on harmful goods i.e., cigarette, etc.

Higher Tax Collections

The tax revenue may easily be increased by imposing heavy duties on inelastic goods whose demand does not reduce, whatever so is the price.

Powerful tool of eco-policies

Indirect taxes are used as a very powerful tool of the economic policies.

Demerits of Indirect Taxes

Against Cannon of Equality

Indirect taxes are against the cannon of equity in the sense that rich and poor have to pay the same rate of tax.

Against Cannon of Economy

These are uneconomical because cost of tax collection is higher than its revenue. The taxed goods pass through a number of middle men. Moreover, Govt. has to appoint highly paid staff.

Inflationary in Nature

These are inflationary in nature because imposition of these taxes tends to raise the prices of commodities.

Lack of Civic Sense

The producers shift the burden of tax and the consumers ultimately bear the burden. Majority of the consumers do not know that they are paying tax and observing their national responsibility.

Uncertain Revenue

Revenue collection by indirect taxes is quite uncertain.

Bad Effect on Production and Employment

Sometimes, indirect taxes adversely affect the production of commodities and in turn employment. As with the increase in price, quantity demanded shrinks and the economy moves towards depression.

Merits and Demerits of Direct Taxes

Pros of Direct Taxes
• Equitable
• Certain
• Economical
• Elastic
• Simple
• Desirable
• Reduce Inequality
• Productive
• Automatic Stabilizers
• Civil Sense
Cons of Direct Taxes
• Painful
• Promotes Dishonesty
• Arbitrary in Nature
• Inconvenient
• Discourages Investments & Savings
• Narrow in Nature
• Non Labor
• Uneconomical
• Discourage Foreign Investment

Merits of Direct Taxes

Equitable

Direct taxes are in accordance with the canon of equity. They are progressive in nature as their burden is equally distributed among rich and poor. Rich pay more whereas poor pay less. Thus, burden is according to their income.

Certain

Direct taxes are in accordance with the canon of certainty as these are fixed at a certain rate and cannot be avoided.

Economical

These are in accordance with the canon of the economy as their cost of collection is low and maximum revenues can be collected with minimum cost.

Elastic

These are in accordance with the canon of elasticity. These are flexible in the sense that Govt. can increase or decrease their rates according to the requirements of an economy.

Simple

These are in accordance with the canon of simplicity as there is no confusion or complication to understanding them.

Desirable

These are desirable in nature and are imposed only on those persons who can afford them.

Reduce Inequalities

Direct taxes lead to an equitable distribution of wealth as these are progressive in nature. Rich are taxed heavily and vice versa.

Productive

These are productive in the sense that the revenue collected is mainly used by the Govt. in the public interest i.e. buildings, roads, hospitals, schools, etc.

Automatic Stabilizers

Direct taxes, especially the income tax is automatic stabilizers. During the boom phase of an economy, these taxes the maximum individuals and vice versa.

Civic Sense

Direct taxes produce a civic sense among the people of a country. Taxpayers begin to recognize their civic responsibilities and start to take a keen interest in the activities of the state.

Demerits of Direct Tax

Along with the above-mentioned merits, direct taxes also have some demerits as well. A brief list of these demerits is as under.

Painful

Direct taxes are very painful for the people in the sense that they face many hardships to earn their incomes but a big share of this income is paid in the form of tax. They get nothing from Government against such taxes.

Dishonesty Promotes

To avoid the pain of the burden of direct taxes, the tax-payers conceal the facts which reflect their dishonesty.

Arbitrary Nature

There is an element of arbitrariness in direct taxes. These taxes leave much to the discretion of the taxation authorities.

Inconvenient

Due to certain unavoidable formalities, the payment of direct taxes is not so easy. Thus, direct taxes are inconvenient for the tax-payers.

Discourage Saving and Investment

Direct taxes adversely affect saving and investment. It is because, the people know that if they invest more, they will have to pay more taxes. Direct taxes even discourage those industries and firms which produce essential goods.

Narrow-based

These taxes are imposed only on the selected group while the majority of the people remains untaxed.

Non-Labour Income

It is desirable to impose the tax only on earned income. It should also be imposed on non-labour income.

Uneconomical

Generally, the collection of direct taxes is very expensive and real collection remains very low.

Discourage Foreign Investors

These taxes discourage inflow of foreign investment.

In the Conclusion

The above discussion reveals that both the pillars of taxation system are unavoidable and Government must maintain a proper balance between direct and indirect taxes.

Importance of Accounting in Business

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Accounting refers to the systematic and comprehensive recording of the financial transactions of a business. Accounting Information is vital to many stakeholders in economic decision-making.

Example of stakeholders who use accounting information includes management, government, shareholders, suppliers, tax authorities, etc. Business accounting help in making strategic and tactical decision making that help business to grow or penetrate markets.

Need for Accounting

Accounting help management to determine the financial position of the organization. The financial report helps the management to know the current position of a business and also assists them in what will be the position of a company in a specific time. Accounting assist management in planning, decision making, and controlling processes in an organization.

This helps in running the business efficiently and effectively.

Accounting helps businesses in recording, classifying, and then summarizing all the transactions in an organization. This allows the business to come with a well-assessed financial document such as a balance sheet, statement of profit and loss, statement of cash flows, and trail balance when all accounting is an account for all business transactions.

An expert accounting service provider helps businesses deal with their overall accounting needs and guides them on preventive measures to reduce tax liabilities, and on ways to improve cash flow and business performance

Importance of Accounting in Business

Budget Planning

For every business, budgeting is a key factor. Budget planning help business to develop strategies, save money, and observe any expenses that exceed the budgeted amount. In order to make a budget for a business, a business needs certain previous records. This will only be possible if records are maintained through accounting because they form the basis for planning and budget makings.

Banks and lenders

To get a loan from a financial institution, you need to provide a financial statement. To make a financial statement, you need to have a proper accounting system. Various books of record such as profit, expenses, assets and liabilities, tax paid need to be maintained. The financial institution will then scrutinize in detail in order to provide a loan to the organization

Records Keeping

The organization needs to have a record of its transaction to run the business smoothly. To do so, accounting plays a key role in keeping records. These records are collected, organized, and then interpreted to communicate to end-users.

Decision Making

There are different types of decision making being a manager. Accounting in decision-making plays a key role. For this business, the organization needs a financial statement. A financial statement is made as a result of the accounting system. Executive management cannot make a sound decision if there is no proper record of accounting in business organizations and hence it is impossible for them to achieve objectives.

Investors

Many stakeholders need financial information in the form of a financial statement. Examples of stakeholders that need financial information are investors, creditors, government, debtors, customers, and employees. The investor will move away if the organization is lacking financial records and accounts. They need this information to know about business progress.

Reporting Business Profits

The main objective of a business is to make a profit. In order to ascertain whether a business is making a profit or not, just needs to maintain an accounting system regardless of size. This enables interested parties to make a decision on the growth of business output.

Monitoring Cash Flow

Well prepare accounting systems helps in managing working capital requirements and other cash requirements within an organization. Monitoring your cash flow is vital for you to know if your business is struggling or progressively increasing. Keeping track of your in and out money like your bills, employee’s salary, miscellaneous expenses, and etc. will also help you to identify profits opportunities. A good accounting system will lead you to a better understanding of how your business runs.

Statutory Complaint

A proper accounting system ensures timely recording of liabilities and which to be paid within the time frame. This may include pension fund, provident fund, few or all taxes including the sale, VAT, and income. Timely payment of these liabilities helps businesses to the statutory complaint.

Help in filing a financial statement to Stock Exchanges and tax authorities

Listed companies are required to submit a financial statement to stock exchanges. For both direct and indirect tax filing purposes, financial statements and other financial requirements must be provided to tax authorities. Such information can only be provided if a proper accounting record is maintained within a business organization.

Prevention and Detection of Fraud

In order to prevent and detect fraud, good internal control in place is required within the business organization. Good internal control can only place where a proper record of events is taken place. The only way to maintain and keep track of transactions effectively and efficiently is to implement an accounting and accounting system.

Planning and Forecasting

To expand a business, an organization needs more finance to support this expansion. For this bookkeeper look at the financial statement which type of finance they need. At the end of the year, the business needs to distribute profit to investors.

The chief finance officer then considers how much to distribute to investors, how much debt to be paid off, and how much reserve in the form of cash need to be maintained for expansion and any other future need.

Such planning and forecasting can only be achieved if proper accounting and accounting systems are maintained in a business organization.

Improved Payment Cycles

Another reason for preparing and keeping accounting and accounting systems within a business organization is to enhance the business payment cycle such as payable and receivable cycles.

Investor’s share on profit needs to be determined, daily wages and monthly salaries need to be calculated and payment should be made to lenders on a timely basis. The payment cycle can only be improved if a proper accounting system is implemented within a business organization.

Credit building and reputation

Credit building and reputation are established by implementing and operating a sound accounting information system. It is believed that when there is an efficient accounting system in an organization, all another aspect of business operation is effectively managed.

Transparency

As stakeholder make their decision on the basis of the financial statement, it must be clear and easy to understand. The investor does not take a risk on the incomplete and complex financial statement.

Any information such as profit before interest and tax, profit after tax, depreciation, and amortization is some information that is vital information to stakeholders and shareholders.

These need to be accurate because any difference in these can make a huge difference. Therefore transparency is a key factor to represent this information which can only be achieved if all business transaction is recorded and maintained in the accounting system.

How to Calculate Depreciation Expenses – Examples Included

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The term depreciation has no specific definition under the Income Tax Ordinance, 2001. However, we may understand its concept through general meanings given in accounting

For Example

“A decrease in the value of an asset through normal wear and tear, or obsolescence is called depreciation”

In other words, “depreciation is the process of allocating the cost of a depreciable asset over its estimated useful life by applying the rate specified in Part-1 of the Third Schedule of the Income Tax Ordinance, 2001”.

Now, question arises, what is the role of depreciation in the income tax law?

Remember it; in computing the taxable profit of a business, the income tax law permits the deduction of depreciation against the business income.

However, this deduction is subject to the following conditions:

Depreciable asset

Depreciation shall be charged only on depreciable asset.

Business use of asset

Depreciable asset shall be used in that business of a person whose taxable income is being determined.

Amount of Depreciation

Where asset is exclusively used for business

It must be computed by applying the rates specified in part-1 of the Third Schedule of the Income Tax Ordinance, 2001, against the written down value of the asset at the beginning of the tax year.

Where asset is partly used for business

Amount of depreciation allowed as deduction shall be restricted to the fair proportional part of the amount that would be allowed if the asset were wholly used to derive income from business chargeable to tax.

Example Illustration

Miss Alex owns a building having cost Rs. 600,000. He used 3/4th of its building for his business and remaining for his family residence. Compute the amount of depreciation chargeable to business.

Solution

Written down value (WDV) at the beginning (i.e. cost) 600,000.

Depreciation rate as per Third Schedule 10% of WDV

Total depreciation for the building (600,000×10%) 60,000

Depreciation chargeable to business (60,000×3/4) 45,000

Depreciation shall be charged against written down value (WDV)

Depreciation shall be charged against written down value (value at the beginning of the tax year) of a depreciable asset

How written down value of depreciable asset is calculated

Example

Where asset is acquired during the tax year:

Total cost of the asset XXX

Less: Initial allowance, if any XXX

Written down value (WDV) at the beginning of the tax year XXX

Note: In the absence of initial allowance total cost of the asset is considered as WDV at the beginning of the year.

Example:

Where asset acquired prior to the tax year is wholly used for business:

Total cost of the asset XXX

Less: Initial allowance, if any XXX

Total depreciation which has been already charged in previous tax years XXX XXX

WDV at the beginning of the year XXX

WDV when asset is partly used for business:

It shall be computed on the basis that the asset has been solely used to derive income from business chargeable to tax.

Aggregate of depreciation allowance should not exceed actual cost of the asset

The total deductions allowed to a person during the period of ownership of a depreciable asset as depreciation (u/s 22) and initial allowance (u/s 23) should not exceed the actual cost of asset

Disposition of asset during the tax year

No depreciation deduction shall be allowed to a person against income from business chargeable to tax for the tax year in which asset is disposed (sold)

What is the treatment of profit or loss on the disposition (sale) of asset?

If sale proceeds exceeds WDV, difference shows profit:

Tax Treatment

It is chargeable to tax under the head income from business

If WDV exceeds sale proceeds, difference shows loss. It is allowable as a deduction against income from business chargeable to tax.

Asset with useful life up to one year

No depreciation allowance shall be allowed for asset whose normal useful life does not exceed one year; although their replacement or renewal cost is allowed as revenue expenditure.

Depreciation allowance in case of immovable property

The cost of immovable property or structural improvement to immovable property shall not include the cost of land.

In other words, if depreciable asset consist of building, the value of land is not considered for depreciation.

For example: Mr. Lee owns a depreciable asset in the form of building having cost Rs 500,000 (including cost of land Rs. 200,000). Depreciation shall be charged against Rs. 300,000 which represents cost of building.

Depreciation allowance to lessor

Where any asset owned by lessor like:

  • A leasing company;
  • An investment bank;
  • A Modaraba;
  • A scheduled bank;
  • A development finance institution.

is leased to another person. Depreciation allowance is allowed to such persons because asset is being used in their leasing business.

Limitation on depreciation allowance against leased asset

Depreciation allowance on leased asset shall be allowed against income from lease rental only. Any un absorbed depreciation shall be adjusted in the following /coming tax years.

Initial Allowance

In addition to a normal depreciation allowance (u/s 22 and part-1 of the Third Schedule), an additional depreciation allowance (u/s 23 and Part-11 of the Third Schedule) is allowed as deduction against the income from business chargeable to tax. Such an additional depreciation allowance is called initial allowance.

In nut shell, there are two forms of depreciation allowance under the Income Tax Ordinance, 2001.

  • Normal depreciation allowance
  • Initial allowance

Major difference between depreciation allowance and initial allowance:

Normal depreciation allowance is allowed against depreciable asset while initial allowance is allowed against eligible depreciable asset for one time in the life of asset.

Conditions Applicable to Allow-ability of Initial Allowance

Eligible depreciable asset

It is allowable on “eligible depreciable asset” only,

Place of Service

Eligible depreciable asset has been placed into service in Pakistan for the first time in a tax year.

Year of allowability

It is allowable in later of the following tax years:

  • A tax year in which the asset is used first time in Pakistan; or
  • A tax year in which commercial production is commenced.

Rate of Initial Allowance

It is allowed @ 50% of the cost of the asset.

Note: In case of lease, it shall be restricted upto lease rental income only. Any unabsorbed amount of initial allowance may be carried forward for deduction in next years.

Asset must be owned by the person

For admissibility of initial allowance, asset must be owned by the person whose taxable income is being determined.

Eligible Depreciable Asset

“Eligible Depreciable Asset” means a depreciable asset other than the following assets:

  • Any road transport vehicle unless the vehicle is plying for hire;
  • Any furniture includes fittings;
  • Any plant or machinery that has been used previously in Pakistan; or
  • Any plant or machinery whose entire cost has already been allowed as deduction in the tax year in which it was purchased.

Some Examples of

Eligible depreciable assets Not eligible depreciable assets
Vehicle plying for hire Vehicle not plying for hire (only used by employees or buses used by labor)
Plant and machinery being used first time in Pakistan. Plant and machinery previously used in Pakistan.
Structural improvement to immovable property Unimproved land

The Third Schedule

[Part-l]

Depreciation rates specified for the purposes of section 22 shall be:

  • Building (all types) 10%
  • Furniture (including fitting), machinery and plan
    • (Not otherwise specified), motor vehicles (all types), ships,
    • technical or professional books. 15%Furniture (including fittings), machinery and plant

Computer hardware including printer, monitor and allied items

  • (Machinery and equipment used in manufacture of IT products),
  • aircrafts and aero engines. 30%

In case of mineral oil concerns the income of which is liable to be computed in accordance with the rules specified in Part-1 of the Fifth Schedule.

  • Below ground installations 100%
  • Offshore platform and production installations. 20%

[Part-ll]

Initial Allowance

  • The rate of initial allowance u/s 23 and 23A shall be 50%
  • The rate of First Year Allowance (FYA) u/s 23A shall be 90%

[Part-III]

The rate of amortization of pre-commencement expenditures u/s 25 shall be 20%

Depreciable Asset

“Depreciable asset” means any:

  • Tangible movable property
  • Immovable property (other than unimproved land)
  • Structural improvement to immovable property owned by a person that
    • has a normal useful life exceeding one year
    • is likely to loose value as a result of normal wear and tear, or obsolescence; and
    • is used wholly or partly by the person in deriving income from business chargeable to tax.

Note: Where the total cost of any asset has been allowed as a deduction in the year of its purchase, then such asset shall not be treated as “depreciable asset”.

Unimproved Land

An open plot of land represents unimproved land. If any road or railway track or airport runway etc. is constructed on land, such land is called improved land. So, only land is not included in the definition of depreciable asset.

Structural Improvement to Immovable Property:

Structural improvement to immovable property means construction or installation of any building, road, driveway, car park, railway line, pipeline, bridge, tunnel, air port runway, canal, dock, wharf, retaining wall, fence, power lines, water or .sewerage pipes, drainage, landscaping or dam on immovable property like land.

Tangible Movable Property

It includes machinery, furniture, motor vehicles, ships, technical or professional books, computer hardware, aircrafts etc.

Immovable Property

It includes buildings like admin office, factory, workshop, cinema, hotel, hospital, school and flats or residential quarters for labour.

Random Examples

Q: What is depreciation and what are the conditions laid down under the Income Tax Ordinance, 2001 for depreciation allowance?

Depreciation

The term depreciation has no specific definition under the Income Tax Ordinance, 2001.

For example

“A decrease in the value of an asset through normal wear and tear, or obsolescence”

In other words, “depreciation is the process of allocating the cost of a depreciable asset over its estimated useful life by applying the rates specified under Part-1 of the Third Schedule of the Income Tax Ordinance, 2001”.

There are three types of depreciation allowance:

  • 1) Normal depreciation
  • 2) Initial depreciation allowance

 First Year Allowance (FYA)

Normal depreciation allowance

A depreciation allowance which is allowed on WDV of depreciable asset by applying the rate given in Part-1 of the Third Schedule is called normal depreciation allowance.

Conditions applicable to Allowability of Normal Depreciation:

Depreciable asset

Depreciation shall be charged only on depreciable asset.

Business use of asset

Depreciable asset shall be used in the business of a person whose taxable income is being determined.

Amount of depreciation

Amount of depreciation shall be computed with the help of rates given under Part-1 of the Third Schedule of the Income Tax Ordinance, 2001.

Depreciation shall be charged against written down value (WDV)

Depreciation shall be charged against written down value of a depreciable asset (WDV at the beginning of the tax year).

Aggregate of depreciation allowance shall not exceed actual cost of the asset

The total deductions allowed to a person on a depreciable asset as depreciation (u/s 22) and initial allowance (u/s 23) shall not exceed the actual cost of asset.

Sale of depreciable asset during the tax year

No depreciation deduction shall be allowed to a person against income from business chargeable to tax for the tax year in which depreciable asset is sold.

Asset having useful life upto one year

No depreciation allowance shall be allowed for asset whose normal useful life does not exceed one year.

Depreciation allowance in case of immovable property

The cost of immovable property or structural improvement to immovable property shall not include the cost of land for computation of depreciation.

In other words, if depreciable asset consist of building, the value of land is not considered

Depreciation allowance to lessor

Where any asset owned by lessor like:

  • A Leasing company;
  • An Investment bank;
  • A Modaraba;
  • A Scheduled bank;
  • A Development finance institution.

is leased to another person. Depreciation allowance is allowed to such persons because asset is being used in their leasing business.

Limitation on depreciation allowance against leased asset

Depreciation allowance on leased asset shall be allowed against income from lease rental only. Any un absorbed depreciation shall be adjusted in the following tax years

Initial Depreciation Allowance

A depreciation allowance which is allowed on cost of eligible depreciable asset @ 50% in the tax year in which asset is being used first in Pakistan or in the tax year in which commercial production is commenced, whichever is later is called initial allowance.

Conditions Applicable to Allow-ability of Initial Allowance

i) Eligible depreciable asset

It is allowable on “eligible depreciable asset” only.

ii) Place of service

Eligible depreciable asset has been placed into service in Pakistan for the first time in a tax year.

iii) Year of allow-ability

It is allowable in later of the following tax years:

  • A tax year in which the asset is used first time in Pakistan; or
  • A tax year in which commercial production is commenced.

Rate of Initial Allowance

It is allowed @ 50% of the cost of the asset.

Asset must be owned by the person

For admissibility of initial allowance, asset must be owned by the person whose taxable income is being determined.

3) First Year Allowance (FYA)

A depreciation allowance which shall be allowed on cost of plant, machinery and equipment installed in an industrial undertaking set up in specified rural and under developed areas notified by the Federal Government after the 1st July, 2008 @ 90% is called First Year Allowance.

Conditions Applicable to Allow-ability of First Year Allowance (FYA)

Plant, machinery and equipment

It is allowable on plant, machinery and equipment installed by an industrial undertaking.

Place of service

The asset has been placed into service in rural and under developed areas as specified by the Federal Government.

Year of allow ability

It shall be allowed on the asset used after 1st July, 2008.

Rate of First Year Allowance (FYA)

It is allowed @ 90% of the cost of the asset.

Asset must be owned by the person

For admissibility of FYA, asset must be owned and managed by an industrial undertaking working in rural and under developed areas.

Note: FYA and initial allowance are substitute to each other. In other words, if FYA is allowed, than initial allowance shall not be allowed.

Carry Forward Losses & Set off Losses

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Set Off of Losses are The adjustment of losses from one head against the income, profits or gains of any other head of income during the same tax year is called set-off of losses.

Carry Forward of Losses are The losses are not fully adjusted against the income of the same tax year and such losses are transferred to the next tax year, this process of transferring un- adjustable losses to the next year is known as carry-forward of losses.

Now the question arises, whether such adjustment of losses during the same tax year or transfer of losses to the next year is performed according to the will of the taxpayer or law has provided any specific procedure? 

Remember it, Income Tax Ordinance, 2001 has provided the specific procedure for adjustment and carry forward of losses sustained by a taxpayer during the tax year. 

Procedure of Set-Off of Losses

Losses under different heads of income may be set-off under the following procedure: 

1) Salary

Salary may not be in negative. So, there is no possibility of loss under the head ‘salary’ 

2) Property

Gross rent received is taxable under the head income from property as a separate block of income. So, we may not set-off any loss against income from property.

3) Losses under the head Business

To set-off and carry forward of losses, we shall classify the business losses into two categories:

  • Non-speculation business losses
  • Speculation business losses 

Non-Speculation Business

Where a person sustains loss under the head “Income from Non- Speculation Business”, such loss may be set-off against any other income from non- peculation business, salary, income from speculation business, capital gains and income from other sources). 

For example: Mr. Akmal incurred a loss under the head ‘Income from non- speculation business’ he may set-off such loss against any other income from non-speculation business, salary, income from speculation business, capital gains and income from other sources) 

Speculation Business

Where a person sustains loss under the head ‘Income from Speculation Business’ such loss may be set-off only against income from any other speculation business. If there is no other income during the current tax year under the head speculation business, speculation loss shall be carried forward to the next year. 

In other words

Where a person sustains loss under the head “Income from Other Sources”, such loss may be set-off against any other under this head, salary, income from speculation business, income from non-speculation business and capital gains.

4) Losses under the head “Income from Other Sources”

For example: Mr. Shabbir incurred a loss under the head “Income from Other Sources” he may set-off such loss against any other income under this head, salary, income from speculation business, income from non-speculation business and capital gains. 

5) Loss under the head “Capital Gains”

Where a person sustains loss under the head “Capital Gains”, such loss may be set-off only against any other income from the head capital gains. If there is no other income under this head, during the tax year, loss under such head shall be carried forward to the next year.

In other words

We may categories the losses under different heads of income in the following manner:Briefly speaking: 

Category “A” 

  • Loss from non-speculation business
  • Loss from other sources

Loss from any head under category “A” may be set off against all categories like “A”, “B” and “C” 

Category “B”

  • Loss from speculation business

Loss from category “B” may be set-off only against any other income from category “B”.

Category “C” 

  • Loss from capital assets

Loss from category “C” may be set-off only against any other income from category “C”

Important Notes

i) Where a person incurs losses under more than one head of income, including “Income from Business”, the business loss shall be set-off at last.

ii) If an income from a source is exempt from tax, the loss from such source may not be set-off or carry forward. 

Set Off of Losses of Companies Operating Hotels: [56A]

Subject to sections 56 and 57, where a company registered in Pakistan or Azad Jammu and Kashmir (AJ&K), operating hotels in Pakistan or AJ&K, sustains a loss in Pakistan or AJ&K for any tax year under the head “income from business” shall be entitled to have the amount of the loss set off against the company’s income in Pakistan or AJ&K, as the case may be, from the tax year 2007 onward.

Carry Forward of Loss

Where the loss is not fully adjusted against the income of same tax year and it is transferred to the next tax year, such process of transferring loss to the next tax year is known as carry forward of loss. However, a taxpayer may carry-forward loss only under the following heads: 

Carry Forward of Loss under Non-speculation Business

Any un-adjustable loss under the head non-speculation business may be carried forward upto 6 years immediately succeeding the tax year in which loss was incurred. 

Notes

i) Where more than one tax year’s losses are being carried forward, the loss of the earliest tax year shall be set-off first. 

ii) Any amount of unabsorbed depreciation shall be allowed as deduction against the incomes of following tax years. There is no limit of six tax years for carry forward of unabsorbed depreciation. Where losses and un-absorbed depreciation occur together, the losses shall be adjusted first and depreciation shall be adjusted last. 

Carry Forward of Speculation Loss

Any un-adjustable loss under the head speculation business may be carried forward upto 6 tax years immediately succeeding the tax year in which loss was incurred to set-off only against the profits and gains from the speculation business only. 

Where more than one tax year’s losses are being carried forward, the loss of the earliest tax year shall be set-off first.

Carry Forward of Capital Loss

Any un-adjustable capital loss may be carried forward upto 6 tax years immediately succeeding the tax year in which loss was incurred to set-off only against the profit and gains from the capital assets only.

Where more than one tax year’s losses are being carried forward, the loss of the earliest tax year shall be set-off first. 

Set-off and Carry Forward of Losses of Banking Company

A banking company may set-off and carry forward its losses upto a period of 10 years if the following conditions are fulfilled:

  • The banking company is wholly owned by the Federal Government as on 01- 06- 2002 
  • It has been approved by the State Bank of Pakistan (SBP) for banking business. 
  • Loss occurred during the period of 01-07-1995 to 30-06-2001. 

Group Taxation: [59AA]

1) Holding companies and subsidiary companies of 100% owned group may opt to be taxed as one fiscal unit. In such cases, besides consolidated group accounts as required under the Companies Ordinance, 1984, computation of income and tax payable shall be made for tax purposes.

2) The companies in the group shall give irrevocable option for taxation under this section as one fiscal unit.

3) The group taxation shall be restricted to companies locally incorporated under the Companies Ordinance, 1984.

4) The relief under group taxation would not be available to losses prior to the formation of the group.

5) The option of group taxation shall be available to those groups companies which comply with such corporate governance requirements as may be specified by the Securities and Exchange Commission of Pakistan from time to time and are designated as company entitled to avail group taxation.

6) Group taxation may be regulated through rules as may be made by the Board.

Set Off and Carry Forward of Losses under Group (Group relief):[59B]

1) Subject to sub-section (2), any company, being a subsidiary of a holding company, may surrender its assessed loss (excluding capital loss) for the tax year (other than brought forward losses and capital losses), in favour of its holding company or its subsidiary or between another subsidiary of the holding company:

Provided that where one of the company in the group is a public company listed on a registered stock exchange in Pakistan, the holding company shall directly hold 55% or more of the share capital of the subsidiary company. Where none of the companies in the group is a listed company, the holding company shall hold directly 75% or more of the share of capital of the subsidiary company.

2) The loss surrendered by the subsidiary company may be claimed by

the holding company or a subsidiary company for set off against its income under

the head “Income from Business” in the tax year and the following two tax years

Subject to the following conditions, namely:

  • There is continued ownership for five years, of share capital of the subsidiary company to the extent of 55% in the case of a listed company, or 75% or more, in the case of other companies;
  • A company within the group engaged in the business of trading shall not be entitled to avail group relief;
  • Holding company, being a private limited company with 75% of ownership of share capital gets itself listed within three years (3) from the year in which loss is claimed;
  • The group companies are locally incorporated companies under the Companies Ordinance, 1984;
  • The loss surrendered and loss claimed under this section shall have approval of the Board of Directors of the respective companies;
  • The subsidiary company continues the same business during the said period of three years;
  • All the companies in the group shall comply with such corporate governance requirements as may be specified by the Securities and Exchange Commission of Pakistan from time to time, and are designated as companies entitled to avail group relief; and
  • Any other condition as may be prescribed.

3) The subsidiary company shall not be allowed to surrender its assessed losses for set off against income of the holding company for more than three (3) tax years.

4) Where the losses surrendered by a subsidiary company are not adjusted against income of the holding company in the said three tax years, the subsidiary company shall carry forward the unadjusted losses in accordance with section 57.

5) If there has been any disposal of shares by the holding company during the aforesaid period of five (5) years to bring the ownership of the holding company to less than 55% or 75%, as the case may be, the holding company shall, in the year of disposal, offer the amount of profit on which taxes have not been paid due to set off of losses surrendered by the subsidiary company.

6) Loss claiming company shall, with the approval of the Board of Directors, transfer cash to the loss surrendering company equal to the amount of tax payable on the profits to be set off against the acquired loss at the applicable tax rate. The transfer of cash would not be taken as a taxable event in the case of either of the two companies.

7) The transfer of shares between companies and the share holders, in one direction, would not be taken as a taxable event provided the transfer is to acquire share capital for formation of the group and approval of the Security and Exchange Commission of Pakistan or State Bank of Pakistan, as the case may be, has been obtained in this effect. Sale and purchase from third party would be taken as taxable event.

Set Off of Business Loss Consequent to Amalgamation: [57A]

1) The assessed loss (excluding capital loss) for the tax year, other than brought forward and capital loss, of the amalgamating company or companies shall be set off against business profits and gains of the amalgamated company, and vice versa, in the year of amalgamation and where the loss is not adjusted against the profits and gains for the tax year the unadjusted loss shall be carried forward for adjustment upto a period of six tax years succeeding the year of amalgamation.

2) The provisions of sub-section

(4) and

(5) of section 57 shall, mutatis mutandis, apply for the purposes of allowing absorbed depreciation of amalgamating company or companies in the assessment of amalgamated company and vice versa.

Provided that the losses referred to in sub-section

(1) and unabsorbed depreciation referred to in sub-section

(2) shall be allowed set off subject to the condition that the amalgamated company continues the business of the amalgamating company for a minimum period of five years from the date of amalgamation.

2A) In case of amalgamation of Banking Company or Non-banking Finance Company, Modarabas or insurance company, the accumulated loss under the head “Income from Business” (not being speculation business losses) of an amalgamating company or companies shall be set off or carried forward against the business profits and gains of the amalgamated company and vice versa, up to a period of six tax years immediately succeeding the tax year in which the loss was first computed in the case of amalgamated company or amalgamating company or companies:

Provided that the provisions of this sub-section shall in the case of Banking companies be applicable from July 1, 2007.

3) Where any of the conditions as laid down by the State Bank of Pakistan or the Securities and Exchange Commission of Pakistan or any court, as the case may be, in the scheme of amalgamation, are not fulfilled, the set off of loss or allowance for depreciation made in any tax year of the amalgamated company or the amalgamating company or companies shall be deemed to be the income of that amalgamated company 7 or the amalgamating company or companies, as the case may be, for the year in which such default is discovered by the Commissioner or taxation officer, and all the provisions of this Ordinance shall apply accordingly.

Losses of Business Exempt from Tax

There are two types of business exempted from tax:

Business Permanently Exempt from Tax

Losses of such business may not be set-off or carried forward. Under the Income Tax Ordinance, 2001, if an income from a source is exempt from tax, the loss from such source may not be set-off or carried forward. 

Business Exempt for a Specific Period (Tax holiday)

A loss incurred during the exemption period may be carried forward and set off after the expiry of exemption period. Such losses may be carried forward upto a period of six years.

How to Get NTN Number in Pakistan

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All of us think the same when we plan to start our business. We must register our business to be safe but how can we have NTN (National Tax Number) ?

When I was a university student and planning to start my business after completion, I had the same confusion with very little information regarding Business Registration in Pakistan (expect basics studied in university). 

Somehow, people manage to run an unregistered business but in the broader sense, non registered businesses and people running those businesses are cheating their homeland. After being registered, you pay monthly and annual taxes on sales and profits depending upon your form of business. These collected amounts are reinvested for country’s betterment.

how to get ntn in pakistan

Which Business to register?

There are multiple types of businesses including individual, partnership, public and private limited companies. Each of them have different features and benefits and entirely different from each other in various manners

How to Register a Business & Get NTN

There is some basic information you need to provide to the registrar at FBR or registration authority for giving you a legal authority of running a business in a proper way.

Your preferred Company Name i.e, Al Haq Traders, XYZ Enterprises

Location of the business, principal office, and branch office with their complete address and contact details.

Business Nature or Principal Activity (Manufacturing, Trading, Retail, Wholesale, Services, etc)

Contact details of Partners (if partnership company)

An Active Bank Account

As we are in Pakistan, I shall force you to get Get NTN & GST. There are two stages of registration of a Business under FBR.

The 1st one is the National Tax Number (in short NTN)

and

The 2nd is the Indirect Tax type, called Sales Tax Registration (in short STRn or STR)

It is simple to get NTN but a little harder to register for STRn. By registering for NTN, you need to pay annual taxes on the income; as it is Income Tax Registration but after registering you are bound to pay Sales Tax every month on the sales amount. Which is 17% of the product value.

Let’s say, Product price is 100 PKRs, you will make a bill of 100 Rupees and add 17 Rupee Sales Tax. The customer will pay you 117 and the above 117 will be deposited to FBR account at the end of the month during submitting the sales tax return. The remaining 100 is yours but at the end of the fiscal year, you are bound to pay Income tax from amounts collected from these 100 rupee sales.

This is known as Income Tax Returns

You need to get your NTN first and if you are interested in acquiring your Sales Tax Registration but NTN you just need to have the above details and your National Identity Card (in Pakistan issued by Nadra).

While you are applying, keep it in mind to choose the right business category from Sole-Proprietorship, Partnership, Joint Stock, Public Limited or you are a salaried person. You are also able to register NGOs, Trusts, and others

Required Information

Business Category: Individual / Proprietorship; the Individual must

A. personally go to any Facilitation Counter of any Tax House

B. Bring the following

Original CNIC

Cell phone with SIM registered against own CNIC

Personal Email address belonging to him

Original certificate of maintenance of personal bank account in his own name

Original ownership evidence of business premises

Original paid utility bill of business premises not older than 3 months

To Register An AOP, any one of the Members / Partners Must

A. personally go to any Facilitation Counter of any Tax House

B. Bring the following

Original partnership deed, in case of Firm

Original registration certificate from Registrar of Firms, in case of Firm

CNICs of all Members / Partners

Original letter on letterhead of the AOP signed by all Members / Partners, authorizing anyone of the Members / Partners for Income / Sales Tax Registration

Cell phone with SIM registered against his own CNIC but not already registered with the FBR

Email address belonging to the AOP

Original certificate of maintenance of bank account in AOP’s name

Original evidence of tenancy/ownership of business premises, if having a business

Original paid utility bill of business premises not older than 3 months, if having a business.

For Company Registration, the Principal Officer must

A. personally go to any Facilitation Counter of any Tax House

B. Bring the following

Incorporation Certificate of the Company

CNICs of all Director

Original letter on letterhead of the company signed by all Directors, verifying the Principal Officer and authorizing him for Income Tax / Sales Tax Registration;

Cell phone with SIM registered against his own CNIC but not already registered with the FBR

Email address belonging to the Company

Original certificate of maintenance of bank account in Company’s name;

Original evidence of tenancy/ownership of business premises, if having a business

Original paid utility bill of business premises not older than 3 months, if having a business.

After collection of above-mentioned documents

Sign the form: The statement of the prescribed form shall be signed by all the partners and duly verified by them.

Fee Submission (if any, like NTN and STR is has no fee but Chamber registration, trademark authority, logo, etc have their fee)

The necessary prescribed fee will be paid and the form will be submitted to the local registrar’s office or advised bank branch.

After the registrar satisfaction, that the requirements of registration have been duly complied with, he/she shall issue you a Certificate (NTN or GST)

Benefits of NTN Number in Pakistan

Having a registered business adds so much value to your business in the following domains

General Benefits of Business Registration

Businesses are commonly unaware of the Benefits of Business Registration and that has been a major cause in less number of registered businesses. The second main reason could be that very few of us know How to Register a Business in Pakistan?

Government Facilitation

The government in every country is always focusing on facilitating business for more productivity and economic growth. Many facilities and privileges to registered firms are provided like protection of business and production, which makes it more profitable

Public’s Confidence

Registered businesses are always prioritized to non-registered from the General public. They have confidence in registered firms because registered companies are working under Government supervision and authorities. Customers can take legal action against fraud or misrepresentation. Thus They make business contracts with them without any fear.

Business Repute

Have you ever bought a small pack of snacks or biscuits compared to other company’s same product because you know the first one? The same case is here. Registered businesses are reputed and their products or services are trustworthy. Their patents, trademarks can not be copied.

Bank Facilities

Nowadays, in Pakistan, it has been compulsory to have NTN if you are willing to open a bank account with your business name and you get NTN after you get register under fbr. Banks facilitate in the way to offer less interest rate on loans, offers free banking services like checkbooks, atm cards, statements, pay orders, and many more.

Claims

Often we hear that people had lost, their creditors are not paying dues. Ever thought why? because of no registration. A registered business can file a lawsuit to creditors for nonpayments, authorities protect their rights and help in settlements of claims.

Partnership Benefits

The rights and privileges of a new partner are also protected in the registered firm, therefore people can easily invest in your business. More Capital means more Growth.

Debtors and Creditors Protection

All of the registered businesses maintain their records, they have to book-keeping. Debtors & Creditors trust registered businesses for their rights, liabilities, and debts. Investors trust easily to registered companies & invest in shares. Whole sellers and retailers can pay in advance for their next orders.

International Market

If you are planning to offer your product to the international market, how will you offer it if you are not registered under related local authorities? International buyers can easily be targeted by showing them your registration or certificates like ISO, Food Safety etc.

Importance of Zakat

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The only reason for the importance of Zakat is that it is an important pillar of Islam. Different scholars may have different definitions of Zakat but in simple words, “Zakat is Purification of money”. Zakat is due after 1 year of keeping the asset. These assets include everything excess from your needs.

Zakat is totally different as the tax is imposed by National Govt but Zakat is part of belief in Islam. Every country imposes different types of taxes depending upon the economic condition where as Zakat is Universal law applicable to all Muslims

Zakat and Tax difference is also observed that Zakat is for deserving people and must be delivered by the one who is deducting it but Tax is paid to Govt and they utilize the amount as they want to.

“Zakat is a transfer payment which Sahib –e – Nisab Muslims make at given rates by themselves or through the Islamic state to the poor and the needy in or after the month of Rajab.

Difference between Zakat and Tax

Zakat is absolutely different from tax which is imposed by the Govt. the main differences are as under

Zakat
• Zakat Payment is Religsious duty of Muslims
• It is imposed on only Muslims who are meet requirements
• Zakat is complusory payment and not remitted
• Zakat rates are fixed. They are mentioned in Holy Quran & can not be changed
• It can be paid to individuals by individuals
• Beneficiaries of zakat are mentioned in Islam. They can spend it anywhere
• Zakat Nisab is fixed
• It is to be paid after completion of a year
• Zakat is imposed on all goods like silver, animal, gold, property, agricultural income and more
• Objective behind paying Zakat is to please Almighty Allah by spending financial resources and helping poors
• Zakat purifies the wealth
• It’s fixed and not variable
• Zakat creates feeling of being muslim society member irrespective to regional limits
• Zakat payments doesn’t facilitate payer
• Collected Zakat can be spend anywhere by anywhere without any boundries
• Zakat Imposition is based upon those who have ability. There is nothing like indirect or direct zakat
• NO curroption is observed in zakat collection
Tax
• Paying Tax is National Duty of all citizens
• Tax is payable by every citizen who has ability
• Tax is compulsory payment & remitted by Govt.
• It is changeable, Govt. may change it according to economic condition of country
• It is to be paid by individuals to the Govt.
• Tax collection by govt is subjected to spend on where Govt. wants too
• Tax amount depends upon income/sales and can be changed
• It can be paid anytime
• Imposition of tax is based upon incomes & sales
• Tax collection objective is to spend collected amounts on developments and welfairs of society
• Paying tax doesn’t purify wealth. It saves from legal actions
• Tax is progessive
• Tax creates native feelings
• Tax Payers are facicilitated by the Govt.
• Collected tax is subjected to be spent on collected region only
• Tax imposed on everyone using direct and indirect tax patterns
• A lot of curroption is observed in tax collection

CONCLUSION: Keeping in view the above whole difference in Zakat and Tax, We know that It is the main tool of fiscal policy of an Islamic state. It provides financial assistance to poor persons, raises the aggregate growth of the economy, plays a vital role to stabilize all the fiscal variables and make the country prosperous.

Zakat ASSESMENT- Who should Give Zakat

For the assessment of Zakat, the following must be kept in view.

Sahib-e-nisab Muslim

A Muslim who owns and keeps in his or her possession at least 7.5 tola gold or 52.5 tola silver or cash money to the equivalent value is considered a sahib e nisab Muslim. It is his compulsion to pay Zakat at its prescribed rates by Quran and Hadith.

Zakat on Exposed and Unexposed wealth

Exposed wealth is the wealth which is exposed to the society e.g. agricultural goods, camels, sheep, minerals, etc. On the other hand, unexposed wealth is the wealth which remains unexposed to the society e.g. gold, silver, cash, liquid assets etc.

The rates of Zakat

Zakat is paid at the following fixed rates.

Gold, silver cash:

For at least 7.5 tola gold, 52.5 tola silver or the equivalent value in terms of business inventories or commercial goods or cash money , the rate of Zakat is 2.5% of the total value of the goods or money.

Agriculture:

Zakat which is called usher, is paid at the rate of 10% from the agriculture output of the land which is irrigated by natural sources and is paid at the rate of 5% from the output of the land which is irrigated by artificial sources like canals, tube wells etc.

  1. Animals:
  2. Zakat is paid on the commercial animals at the following rates:
  3. One goat from 40-120 goats. Two goat from 121-200 goats and three goats from 201-300 goats.
  4. One cow from each 40 cows.
  5. One camel from each 5 camels
  6. Minerals

Zakat is paid on mineral e.g. coal, iron, salt, etc. at the rate of 20%.

BENEFICIARIES OF ZAKAT – Who can receive Zakat

The following can be beneficiaries of Zakat.

The poor

These are the people who cannot be treated as sahib-e-nisab.

The needy

These are the people who are unable to earn their living e.g. handicapped, disable, orphans etc.

Collectors of Zakat

These are the people who collect and distribute Zakat among the poor and the needy. Their salaries are paid from the Zakat fund.

The new Muslims

These are the people who have recently converted to Islam.

The Slaves

Zakat can be used to make free the slaves and prisoners of wars from their masters and enemies.

The debtors

People who are heavily indebted can get Zakat to repay their debts provided that the debt is not taken for the sinful purpose.

The travelers

The travelers can get Zakat to complete their journey in case they fall in need of money.

Mujahideen

Zakat can also be given to Mujahideen to prepare them for jihad. Also, the dependents of the martyrs and the religious educational institutions can seek assistance from the Zakat fund.

Thus, Zakat is a source of financial assistance for the poor and needy persons.

Importance of Zakat

ECONOMIC AND SOCIAL IMPORTANCE OF ZAKAT

The following facts reflect the Social and Economic Importance of Zakat.

Purification of the soul

Zakat purifies the soul of contributor from the evils of miser ness. It makes them humble and God-fearing. It also creates wealth discouraging love among people.

Healthy growth of the community

Zakat leads to the healthy growth of the economy and the community. It uplifts the less fortunate members of the society.

Narrow Down the Economic Inequalities

Zakat narrows down the economics inequalities in the community to the minimum possible limit. The rich may not grow richer ant he poor poorer.

Wider circulation of wealth

Zakat increases the speedy circulation of wealth. It discourages hoarding and provides an automatic mechanism for the flow of wealth from rich to the poor thus, it widens the circulation of wealth among the community.

Main Source of Income

Zakat occupies a central position in the financial structure of a Muslim state, because it contributes too much towards national treasury and it provides sufficient fund to Govt.

Fair Distribution of Wealth

Zakat meets an important purpose for spreading and distributing wealth that becomes just and equitable. It guarantees that income is not centralized rather it moves very rapidly among different groups of society.

Minimizes Unemployment

Zakat is a very vital instrument for removing unemployment .the money received by the people can be used and poor can start a business.

Economic Stability

The problem of instability does not take place in an Islamic economy due to the mechanism of Zakat. Zakat promotes the velocity of circulation of money due to which AD for goods and services rises. This determines the level of investment, income and unemployment on stable footing.

Self-reliance

Zakat eliminates poverty and diversity from the society. It brings amount prosperity .people can take care of each other and in such a way Zakat enables an economy to be self-reliant.

Capital accumulation

By Zakat, people can use their liquid assets to promote capital formation in the country. They invest their assets due to which growth rate of the economy goes up and the country gets prosperity.

Mobilization of resources

Such individuals who get income in the shape of Zakat are in a position to utilize the available resources . In this way, the maximum use of resources becomes possible.

Social security

Zakat fund not only covers the poor and the disabled, but it also provides social security to unemployed individuals.

Social welfare

Hospitals, schools and handicrafts centers for the poor can be constructed by making use of Zakat fund. This promotes social welfare in the country.

Anti-social activities

Zakat is paid obviously from rizq-e-halal. thus, the Muslims who pay Zakat refrain themselves from anti-social activities like hoarding, smuggling etc.

Control of crimes

The major cause of crimes particularly theft is due to the poverty of people. The problem of poverty can be easily over come by Zakat. In such a way, the crime rate can be controlled.

Importance of Zakat for Wealth Production

Higher Liquid Assets

Zakat discourages hoarding and people can make use of their liquid assets to promote saving, investment and capital formation in the country. They invest in various sectors of the economy as a  result of aggregate production in the economy goes up.

Higher Velocity of Circulation of Money

Zakat promotes the velocity of circulation of money due to which aggregate demand for goods and services increases. It increases the level of investment, income, and employment

Higher Capital Formation

Zakat is paid on saving which remains accumulated for at least one year. Therefore it brings down the absolute amount of saving with a person .to maintain his consumption standard, he gets stimulus to increase the level of saving. hence, marginal saving goes up which can be used to make additions to the existing capital stock of the country. This will certainly promote the production level in the economy.

Higher Efficiency

Since Zakat increases the aggregate demand for consumer goods, consumption function of the community in a macro sense may shift upward. the economy would become more efficient.

Importance of Zakat for Distribution of Wealth

Automatic and Fair Distribution

Since 2.5% of the wealth of the rich is transferred to the poor every year in the form of Zakat. It means the whole wealth of the rich is transferred to the poor section of the community in the forty years. This provides an automatic mechanism for the flow of wealth from the rich to the poor, due to which wealth is fairly distributed among different sections of the society.

Better Allocation of Resources

Transfer of money from the rich to the poor in the form of Zakat would mean that demand for basic necessities of life will increase. This will encourage their production. Scarce resources would be drifted away from the production of luxuries to that of necessities. This is a better allocation and distribution of scarce resources.

Social Welfare

The construction of social welfare institutes with the Zakat fund ensures distributive justice in the economy.

Better Living Standard

Zakat provides a better quality of life to the poor through the process of re-distribution of income.

Wider Circulation of Wealth

Zakat curtails the ratio of wealth concentration in a few hands.